
Contact the Guest Worship Leader at
least 4 weeks before they are to be here.
Then, proceed through the following and check off each item as it is
completed.
·
Confirm the date they are to be here and the time our
service begins.
·
Ask that they get there by 9:15
a.m. to get settled in.
·
Ask if they know the church
location and if they have their own transportation.
·
Tell them they have use of the
minister’s parking space.
·
Confirm
the amount of the honorarium for GWL, get the correct spelling of their name, as
we want to have a cheque ready for them after the service.
·
Give
the suggested Sunday theme and lectionary (see
below) bible readings for the Sunday they will be leading us. Refer to your Worship Assistants sheet for
that information.
·
Advise
the GWL that we prefer to have one or two of the lectionary readings read
during the service and that we are not accustomed to hearing all four
readings. Generally, we only read the
scripture that the sermon is based on.
·
Let
the GWL know they may preach on whatever bible scripture they choose if they do
not wish to follow the lectionary, and that they may choose the theme as it
speaks to them.
(The lectionary is a predetermined set of
readings from the Bible based on a 3 year cycle, called years A, B and C. We are currently in Year B. Most mainline churches follow the lectionary
as it lays out the life and ministry of Jesus in an orderly fashion which
covers all the important points over the 3 year cycle. The lectionary also harmonizes the Hebrew
Scriptures, also known as the Old Testament, a Psalm and an Epistle reading
with the reading from the Christian Scripture, also known as the New
Testament.)
·
Ask
if they need sermon and liturgy resources. (The
liturgy is the order of service and
its content, including words to prayers).
Arrange to have Lynda email or snail mail the appropriate exegetical
resources to them. (Exegetical resources:
sources which relate to the study and interpretation of texts,
especially religious writings, meant to explain and/or comment on them).
|
|
·
Let
them know we have books that they may borrow from our church library and my
office. These books must be signed
out. Tony Richmond can also email something
from a website called SermonWriter that he subscribes to.
·
Let
the GWL know that it is our custom to pray for people who have asked to be on
the prayer list and that we will have that prayer list for them on Sunday
morning. Forewarn them it usually contains
about 20 names. Let them know that Betty
Robertson will speak to them just before the service begins to go over the
prayer list with them.
·
Tell
the GWL that you will have Lynda Coote, our Administrator, email a copy of our
bulletin template to them to complete and email along a previous bulletin as a
guide. Tell the GWL know they are
responsible for the content of the bulletin:
the GWL provides the words for the Call to Gather in God’s Love and the
Prayer for Grace. They also advise what
the Scripture reading(s) and hymns will be. (Regarding
music, see Hymns and Music below.)
·
Ask
them to email the completed bulletin to our Administrator, Lynda Coote at coote@telus.net and gibsonsunited.ca.
·
Advise
the GWL that the Administrator needs the prayer words and reading information
by the Wednesday before their allotted Sunday at the latest.
·
Ask
if the GWL plans to do a Children’s Time.
We have books of Children’s Sermons in the church office if they are
interested. If so, let the GWL know that
we sometimes have children in the service although it is difficult to know how
many will come and what ages they will be.
If they plan to do a Children’s Time (also known as Time With the Young
and Young at Heart), please let Lynda know so she can include it in the
bulletin. Likewise, if there will be no
Children’s Time, please let Lynda know.
·
Let
the GWL know that they may ask someone else to do the Children’s Time, but that
it will be up to the GWL to find and speak to that person about it. You may suggest Sandy Wrightman as she has
offered to do this 886-2908.
·
Ask
the GWL to contact the Music Co-ordinator, Mary Bittroff at 740-8123, electa@telus.net.
Our substitute is Kelly Smit at 886-3885, eksmit@telus.net.If there is a Guest Music Leader
please be sure the GWL has their contact information. (It is the Music Co-ordinator’s responsibility
to find a replacement for herself if she is not able to do the music for the
service.
·
Tell
the GWL that they may choose the hymns themselves, or they may choose them in
consultation with the Music Co-ordinator, or have the Music Co-ordinator choose
them, and to let the Music Co-ordinator know what their preference is.
·
Let
the GWL know that, as there is generally no choir practice in the summer, it
might be best to choose hymns that are relatively well known or easy to
learn. However, if they would like to
teach the congregation a new or challenging hymn we are open to that, and ask
that they let the Music Co-ordinator know what they plan to do.
·
Let
the GWL know that we do most of our singing at the beginning of the service and
refer them to the Template Bulletin.
They may consult with the Music Co-ordinator if they wish to alter that
format.
·
Tell
the GWL that it might be possible for the Music Co-ordinator to bring in other
musicians or soloists and may do so.
·
Tell
the GWL that we have a travelling microphone that needs to be attached to
something like a belt or a waistband.
·
Let
the GWL know that we have Powerpoint and
that they can ask the Administrator to add information on the Powerpoint (ppt)
slides, or that they can suggest certain kinds of images they would like to
have to complement the theme. The GWL
must contact Lynda Coote directly to discuss all Powerpoint content at coote@telus.net or gibsonsunited.ca or
886-2333. Please do not suggest they
call Lynda at home.
·
Tell
them they may create their own presentation and bring it on a DVD to be
inserted on the church Dell computer for the service. (see
Technical Support below).
·
Let
the GWL know that we have someone designated to set up the PowerPoint and to
move the slides along during the service.
Only these trained personnel are to touch the projector, please!
·
Ask
what lay participation the GWL would like.
Would they like a lay reader to lead the Call to Gather and the Prayer
for Grace, as is our custom? Or, would
they prefer to lead that and have someone read the scripture.
·
Ask
the GWL if they have any questions or requests.
Respond as you are able or find out the answer and get back to them
asap.
After you
have spoken with the GWL and confirmed the date and spelling of their name,
please contact the church treasurer, Ted Adnitt, and provide him with a cheque
requisition (handwritten or email request for the required amount and the
correct spelling of the Payee). Ted’s
email is creekertwo@dccnet.com.
You may leave a handwritten note in his mailbox at the church.
Lynda,
You might also put this information in a format which can be emailed to our GWLs for them to go through with a heading like Helpful Information for our Guest Worship Leaders. It would be nice then if the Worship Assistant followed up with a phone call and asked the GWL if they have any questions about the info we sent.
Thanks!
UNITED
Tel: (604) 886-2333;
Fax: (604) 886-2344; www.gibsonunitedchurch.ca
gibsonsunited@dccnet.com
or terri@gibsonsunitedchurch.ca
Our Guest Worship Leader is
________________________
Worship theme:
A SPECIAL WELCOME TO ALL WHO ARE
WORSHIPPING
WITH US FOR THE FIRST TIME!
We hope you sense God’s presence at work in the
worship and life of our church. Thank you for joining us and may God touch your
heart today.
Voices United #
Voices United #
Voices United #
Voices United #
ONE: We light the Christ candle to remind us that Jesus’ light is within us
ALL: We gather to
give thanks for God’s Divine Light.
ONE:
ALL:
ONE:
ALL:
Voices United #
(Please remain seated during the singing of this hymn)
Please join us again next week! But
before that join us
now for refreshments in the church
hall!
_______Unlock the doors, put out the disabled parking sign.
_______Turn on the lights in the sanctuary. Please leave the top left light switch off –
this allows for improved PowerPoint viewing on the wall. Check that the ceiling fan is on low – it
accelerates candle consumption otherwise.
_______Do a walkabout of the sanctuary and make sure it is
tidy and that everything is in its right place.
_______Distribute the bulletins (found in the church office)
leaving 10 in the Fellowship Room for the choir (if there is a choir), one in
the minister’s office, one on the lectern, one on the piano, a few on the first
row of chairs near the breezeway door for the people coming in from the
kitchen, with the remainder going in the narthex for the Greeter to hand to
people as they come in.
_______Place a glass of fresh water on the table beside the
lectern for the Guest Worship Leader.
_______Turn
on the sound switch on the power bar under the window.
_______Do
a check of the microphones. Make sure
there is a spare 9 volt battery in the pulpit for the lapel mike. (Hal Burgess
886-3723 is our sound man if there are any problems.)
_______The
church temperature can sometimes be too warm in summer and too cold in
winter. Open or close the doors and
windows as necessary to make it comfortable.
If the heat does not appear to be functioning, call Bob Urquhart 886-9377
or Terry Connor 886-7040.
_______Light
the two candles on the altar table. Replace
the candles with new ones if they are low.
The candles are found in the cabinet behind the organ. Make sure the Christ candle is on the altar.
_______Make
sure there is a long match (with the head burned off because the head really
flares up and can scare the children) handy for the children to use when they
light the Christ candle.
_______Designate
two people to receive the offering and make sure the offering plates are at the
back of the church. If the church is
very full you may designate four people and have two start at the front rows
and the other two start halfway back.
_______When
the Guest Worship Leader arrives, welcome them and settle them into minister’s
office.
_______Take
GWL for tour of altar, lectern and review procedures for the conduct of the
service.
_______Give
the GWL the travelling microphone and show them how to wear it. If the clip at the end of the mike falls off,
and there are no spares in the black vinyl pouch, a paper clip will work. The travelling microphone is found in its
black vinyl pouch on the minister’s desk.
_______Practice
the use of the mike – make them familiar with MUTE button, especially if they
can’t sing (ha-ha!)
_______Introduce
the GWL to Betty Robertson who will go over the prayer list with them. If Betty will not be there she will tape the
prayer list to the lectern.
_______If
PowerPoint is used, make sure that the technical person has arrived and has hooked
up the computer and projector.
_______At
10 am sharp, introduce the Guest Worship Leader.
_______If
the GWL is comfortable leading the announcements (there aren’t that many in the
summer) and birthdays and anniversaries, let them. Otherwise, Mary can do that or Michele Stobie
or Tony Richmond or Cathie Roy or Marilyn Richmond or any other fine disciple.
_______Help
GWL with lighting of children’s candle if they look like they need help (or ask
if they do.)
_______Sit
in a position with visual and proximal access to GWL in case they need some
direction or help.
_______Be
flexible! The GWL may get confused with the
worship format – help them out.
_______Have
the Treasurer make out a cheque and give it to the GWL asap after the service.
_______Thank
the GWL for their time with us and let them know you enjoyed their words and
their presence.
_______Snuff
out the candles.
_______Pick
up unused bulletins and place them in the recycle basket in the church office.
_______Place
the chairs and hymns books in their proper places.
_______Bring
in the disabled parking sign.
_______Close
all the windows and lock the doors in the sanctuary.
_______Turn
off all the lights.
_______Make
sure the technician has turned off the projector and computer.
_______Prior to the Communion service, set up the Communion
table as seen in the picture. The Bible,
cross and candles are removed from the altar table and go on the cupboard
behind the organ.
·
Locate the liturgical items in the cupboard behind the
organ.
·
Place the white altar cloth on the altar table.
·
Arrange the 3 chalices on the altar table - 2 smaller
ones to be half filled with grape juice, the large one to remain empty.
·
Fill the silver jug with grape juice. The Officiant will pour that juice into the
large chalice.
·
Arrange the 3 patons (plates) – As shown in
photograph: place one half of the loaf
on each plate and cover with a white napkins.
Place a bun on the large plate.
Or, alternatively, leave the two small plates empty, and place one large
loaf of bread or piece of unleavened bread on the large plate. If using a large loaf for the latter, place a
slice in the middle of the bottom of the large loaf of bread to make it easier
for the Officiant to break the bread.
When the Officiant breaks the bread she or he will place one half on
each of the two empty patons.
·
Place a bun on the large paton with the large
chalice. This is the bread the Officiant
will take to serve the people who cannot come forward.
·
Place the Christ candle front and centre of the altar
table with a long match.
·
Dispose of the remaining grape juice and bread.
·
Wash the chalices and plates.
·
Wrap all the silverware in tissue paper and return to
the drawers in the cupboard behind the organ.
·
Take home any juice stained cloths or napkins home to
be laundered, then return them to the storage drawers.
·
Replace the altar candles, bible, cross and Christ
candle to the altar table.
·
Move the Baptismal Font to the centre of the aisle .
·
Fill the bowl with warm water.
·
After the service, empty the water and return the font
to below the piano.
For Worship: Contact
Stan Robben at 886-1940, sjrobbe@dccnet.com or Bob Miller at 886-8278, bobmmiller@dccnet.com or Sylvia Kopeck
at 886-7930, dsckopeck@dccnet.com
For Movie Nights and Other Events: Stan Robben at 886-1940, sjrobbe@dccnet.com
Our church secretary, Lynda Coote’s office hours are:
Thursdays
from 2:00 p.m. to 4:00 p.m. and
Fridays
from 9:00 a.m. to 1:00 p.m.
She can be reached at 604 886 2333 and messages can be left
on her voice mail box, which she will get when she comes in the office. As well, Phyllis Hurschman will listen to
telephone messages daily to make sure none are missed and will co-ordinate and
disseminate the information appropriately.
An excellent way to communicate with Lynda Coote is via email
at coote@telus.net and gibsonsunited@dccnet.com Please use both email addresses when sending
her email.
Phyllis Hurschman’s telephone no is 604 886-1378 and her
email is p.hurschman@eastlink.ca
Phyllis will be happy to help you with any queries when Lynda Coote is not available.
Terry Connor 604 886-7040 knows where the master key is.
Keys are kept in a locked box in the church office. Please see Lynda Coote, Tony Richmond or
Samantha Mills to get access to the keys or to get a copy if you need one.
PASTORAL CARE
For persons who are sick, need a home or hospital visit,
contact Phyllis Hurschman at 886-1378, p.hurschman@eastlink.ca She will contact the appropriate In-Touch
person or minister or counselor from the list below.
For pastoral counselling, contact Rev. Linda Varin,
Registered Clinical Counsellor, (c) 604-989-0533, lindavarin@hotmail.com
or try her at the church office at 886-2333.
For crisis counselling, if Linda Varin (above) is not
available, contact
Sandy
Wrightman, Registered Clinical Counsellor, at 886-2908, 741-1641, swrightman@telus.net. Or, refer the person to
Mental
Health, located next to the hospital at 885-6101.
For
psychiatric or other emergencies call 911 or refer them to St.Mary’s Emergency.
24
hour crisis telephone line:
1-866-661-3311
Or,
get their name and telephone number and address, hang up and call 911 for them.
Other local counsellors are
Heidi
Sheehan, MA,RCC, 741-1775 (Gibsons), or
Ruth
Armstrong, MA, RCC (AAMFT), 740-0954 (Sechelt), or
Grant
For support counselling (just someone to talk to, not
a therapist, perhaps to hold them over until their appointment with a therapist
comes up), refer them to
Lee
Haffner, 886-0408.
For addictions or 12 Step counselling, if Linda Varin is not
available, contact
Ted
MacDonald, RPC, at 741-7905, pathwaystofreedom@dccnet.com
or refer them to Alcoholics Anonymous,
Narcotics
Anonymous at 740-3010, or
Mental
Health and Addictions at 885-8678 or 885-6101, or the
Alcohol
and Drug Information and Referral Service at 1-800-663-1441, or
Local
Crisis Line at 740-0442 weekdays from 4:30 to 9:00pm and weekends 1:00 to 9:00pm
In the event
that you cannot reach Linda Varin or
Phyllis Hurschman and it is a church
member emergency, please contact:
Betty Robertson 604
886-7314 bettyrobertson@dccnet.com
Bob Miller 604
886-8278 bobmmiller@dccnet.com
Dawn Miller 604
886-8278 dawnmiller@dccnet.com
Sandy Wrightman 604
886-2908 swrightman@telus.net
Jacquie Halsey 604
886-1505 jhalsey@dccnet.com
BENEVOLENT FUND, FOOD VOUCHERS AND
FOOD BANKS
Phyllis Hurschman will have the IGA or SuperValue food vouchers.
Linda Varin or other
·
The church person will have to contact Ted Adnitt,
our Treasurer, and request a cheque for the amount required to be drawn from
the Benevolent Fund. The Treasurer will need
to know if the cheque is to be made out to the person requiring assistance, or
if it should be made out to the church person requesting it on behalf of the
one in need. (Not all persons can cash a
cheque. They may not have the money in
their own account to cover it. Or,
perhaps the person wishes to remain anonymous to us. In the latter cases the church person will
have to cash the cheque as made out to them and get the cash to the person in
need. This will take more time but
sometimes is the only way it can be done.)
We
discourage giving cash unless and prefer to give food vouchers. You may give the person a photocopy of the
Homelessness Resource Sheet which gives info on where to access social services
including food banks. This resource
sheet hangs beside the telephone in the breezeway.
Gibsons
Food Bank (Salvation Army)
Free Lunch
at the Salvation Army: Tuesdays
and Fridays 11:30am to 12:30pm. 886-3665
Sechelt
Food Bank (Sunshine Coast Community Services) 5657 Lamprey Lane behind SCCS
building. 885-5881 Open every Tuesday and Wednesday from
11:00am to 1:00pm. Open Monday to Friday for emergency
food.
Social Services (Ministry for Families and Children): 886-5525
FUNERALS or MEMORIAL SERVICES
The Rev. Linda Varin will co-ordinate all funeral or memorial
services. Please contact her first and
she will follow-up with all the rest and advise you and others how they may
help.
For funerals or memorial services, contact Rev. Linda
Varin at (c) 604-989-0533, lindavarin@hotmail.com
or try her at the church office at 886-2333.
The
minister’s fee for a memorial service is $200.00.
If
Linda Varin is not available, please contact Rev. Janice Young at
Please
also contact Phyllis Hurschman 886-1378, p.hurschman@eastlink.ca
and let her know if someone has died so that she can follow up on pastoral care
assistance.
To
arrange a reception in the hall following a memorial service please contact
·
the Facilities Booking person,
Samantha Mills at 212-2401, smills@dccnet.com
to make sure the hall is available, or to arrange to make it available if
necessary, and
·
the refreshments co-ordinator, Phyllis
Hurschman, 886-1378, p.hurschman@eastlink.ca
For
music for a service, please have the family contact our Music Co-ordinator,
Mary Bittroff at 740-8123, electa@dccnet.com Mary’s fee for service music is $100.00 for
members and non-members alike. The
family may also chose to have their own musicians (may use our piano but not our organ) or use CD’s. If they want to use CD’s make sure they bring
their own. They will also need someone
to work the CD player during the service.
We do have a portable CD player which hides in the minister’s office
under the corner chair if they do not have one, but it is best to suggest they
bring their own.
If
the service is in the church sanctuary, remember to rope off the first rows for
family seating.
Assign
someone from the congregation to be a greeter and/or to assist with chairs, etc. The family may wish to have a family member
do the greeting and ushering which is fine.
Find
out if the family will be creating their own bulletin or if they need Lynda’s
services. If they are a member of our
congregation there is no charge for this service. If they are not, Lynda will charge the family
for her time and expenses.
Please note: suggested fees are
different than for community events
Suggested
donation for sanctuary use for a funeral/memorial: $80.00
Suggested
donation for Hall use: $15.00/hour
However,
this donation for the hall is waived if it is a funeral/memorial of a church
member.
No
suggested donation for use of Fellowship Room for the family’s use before and
after the service.
No
suggested fee for use of the Quiet Room aka Church Library.
Sanctuary $15.00/hour, minimum 2 hours
Church
Hall $15.00/hour, minimum
2 hours
Fellowship
Room $10.00/hour
Quiet
Room/Library $ 4.00/hour
Please
refer people to Samantha Mills to make any bookings. Do not tell the person you will do it for
them or that you will relay information to her.
Give them her contact information and leave it up to them to make the
arrangements.
Samantha
Mills, 212-2401, smills@dccnet.com
WEDDINGS
Ask
when the wedding ceremony is to take place.
·
If
the wedding date is after I will be back from sabbatical,
tell the caller that as long as the wedding is not in August 2010 (which is
when I take my vacation) I will most
likely be able to do it. If the
wedding is to take place after I am back from sabbatical, take the information
and let them know I will contact them in September, 2009.
·
Advise the couple of the
sanctuary rental costs and minister’s fee.
·
My fee $200.00 unless they are
church members. If they are church
members there is no charge. Children and
grandchildren of church members will be charged the fee. You may also refer them to our website and
let them know the info regarding fees and bookings is there.
·
If the couple wants an
organist/pianist, Mary’s fee is $100.00.
Mary must be given first option as musician. Please give them Mary Bittroff’s contact
information and ask them to speak to her directly about the music. They may have other musicians or another
pianist play, but no one else may play our organ. They may also use CD music. Ask them to bring their own portable CD
player and have them designate someone they know to operate it during the
ceremony.
·
If they want to book the
sanctuary now, give them Terry Connor’s tel no. 886-7040 and tell them they
must book it through him. Do not offer
to do that for them as it is best to keep direct lines of communication.
·
If the couple wants me to
officiate when I get back, the Administrator can email the wedding doc to the
couple to get them started on working on the service. This document has several different wordings
of wedding ceremonies for them to chose from and gives them an idea of what the
service will look like. It has
instructions for the couple in it.
·
Yes, we happily do same sex
marriages.
·
Yes, I do outdoor or offsite
weddings.
·
No, we do not require marriage
preparation. Linda Varin is a qualified
Marriage Preparation specialist and she may offer her services as such. But it is not our church policy that marriage
prep is required. Our regular church
minister, Terri Scallon, will be happy to provide counselling to the couple
after the marriage at no cost or at reasonable rates.
·
Yes, a Marriage Commissioner
may use the church sanctuary. Please
have them co-ordinate the service with a Worship Assistant.
·
Yes, we can do a bulletin/order
of service for the ceremony if they wish.
Lynda will charge for her time and resources unless the couple is a
member of our church.
If
the wedding date is when I will be away on sabbatical,
refer them to Rev. Janice Young at
BAPTISMS
Advise
the person that I am away and will be happy to baptize their child (or them)
when I get back in September. We baptize
anyone who wishes to be baptized and
all we ask is that I get a chance to meet and talk with the person or family
before the Baptism so that I can try to make the ceremony personal and
memorable for them. Some churches only
do baptisms once or twice a year so waiting is not unusual.
If
the person does not want to wait til I get back, refer them to Rev. Janice
Young at
COMMUNION
We
celebrate Communion on the first Sunday of each month. While I am away on sabbatical, the Rev.
Esther North will celebrate Communion with us on the first Sunday of each
month.
If
someone would like to receive Communion at the hospital, in a care home or in
their home, please contact Ordained Deacon Linda Varin, who can obtain blessed
Communion elements (bread and grape juice) and serve them communion.
BIRTHDAY CALENDAR
Upcoming
90 th birthday celebrations:
Jean
Clarke: September 4th, 2009
GREAT IDEAS – THE DISCIPLESHIP MODEL
All
ideas that aim to serve another are Great Ideas. All ideas that bring us closer to the vision
that our church congregation holds are Great Ideas. Any act of kindness that you wish to share in
the Spirit of the One who said, “I am the Light of the world” and who also said
to his disciples, “You are the Light of the world” is a Great Idea, no matter
how big or small an act you consider it to be.
An act of service in loving-kindness is a Great Idea and we want to
enable you to serve others.
To
that end,
So
please bring us your Great Ideas. We
want to enable you to grow in your discipleship!
(Lynda
Coote: please include here the GUC
Vision and
This
part goes under policy, Ministry and Personnel
Fees
for taking a Sunday service:
1.1 The fee for service is set by the
United Church of Canada (UCC) as a guideline.
The following information comes the UCC Manual, the official policy book
of all United Churches.
1.1.1
Ordained
ministers
Fee:
1.1.2
Designated
ministers (Lay Pastoral Ministers, Diaconal Ministers, Deacons in other
denominations, etc, who have completed a course of studies and who have been
confirmed in a ministry role by their national church organization.) Fee:
1.1.3
Lay
leaders (congregation members, others who may have completed some theological
training but who are not sanctioned ministry leaders by their governing church
body.)
Fee: